1. The Basics & Social Circles
Welcome to Cohezy! Before we dive into planning, here is a quick tip on how the app teaches you as you go.
Progressive Disclosure (Info Banners)
As you navigate through the app for the first time, you will notice light blue information banners at the top of certain screens. These give you quick, contextual tips on how to use the features on that specific page.
Once you understand how the page works, simply tap the 'X' icon to permanently dismiss the banner and reclaim your screen space. You're in control of your layout!
Organize Your Social Circles
When you log in for the first time, the best place to start is by creating Groups for the different people in your life.
Context is Everything
We recommend creating specific groups to match your real-world social circles. For example, you might create a group called Family, another called Game Night, and a third for your Hiking Buddies. This keeps your invites organized and ensures you never accidentally invite a coworker to a family dinner.
Mix and Match Members
One person can belong to as many groups as you'd like. For instance, your spouse might be in both your "Family" group and your "Game Night" group. Cohezy makes it easy to add the same person across multiple circles without having to re-enter their information.
Pro Tip: Encourage Calendar Sync
To get the absolute most out of Cohezy, encourage your friends to connect their Google Calendars when they join your group. This unlocks the app's ability to magically find overlapping free time for everyone, saving you hours of texting back and forth.
(Note: Native support for Apple iCloud and Microsoft Outlook calendars is actively in development! Until then, non-Google users can still join groups, chat, and vote on polls normally.)
The Magic of Calendar Sync
Before you plan an event, it helps to know when your group is actually available. The more friends in your circle who connect their Google Calendars to Cohezy, the easier it becomes to plan.
When calendars are connected, Cohezy cross-references everyone's schedules and shows you exactly when the group is free:
100% Private "Blind Scheduling"
We know calendar privacy is important. Cohezy only reads time slots as "Busy" or "Free". The personal details of your calendar (like "Doctor's Appointment" or "Job Interview") are never visible to the group or stored on our servers.
Pre-plan (Ask the Group)
Use Pre-plan when you have an idea for an event, but you don't know exactly when or where it should happen yet.
Pitch Your Idea
Start by giving your event a title (e.g., "Cabin Trip" or "Dinner Downtown") and writing a quick message to get the group excited. This replaces the dreaded "What is everyone doing this weekend?" group text.
Let Them Vote
Instead of endless scrolling to find out who said yes to what, Cohezy lets you add Polls. You can ask "What dates work for you?" or "Where should we eat?" Your friends just click the link and vote, and the app tallies the consensus clearly at the top of the event page.
Plan (Lock it in)
Use Plan an Event when you already know exactly when and where the get-together is happening.
Set the Details
This skips the voting phase. Simply select the exact date, start time, end time, and location of the event. It's perfect for official gatherings like birthday parties or booked reservations.
Send the Invites & Track RSVPs
Once you create the event, you can share the link with your group. Cohezy will ask them to RSVP "Yes", "No", or "Maybe" and give you a clean, organized attendee list so you always know your head count.
Personal Appointments
Cohezy isn't just for groups—it's a powerful personal planner. When you create an appointment on your private schedule, you unlock two productivity superpowers:
Auto-Commute Time
Stop double-booking yourself while you are in transit. When you create a personal appointment, Cohezy allows you to instantly block off drive time right before the event with a single tap.
Linked Tasks (Medical Protocols & Prep)
Standard to-do apps don't know your calendar, and calendars don't remind you to do prep work. Cohezy combines them.
You can link specific tasks (like "Take Medication 6 hours prior" or "Prep Presentation") directly to an appointment. If that appointment gets rescheduled, your linked tasks automatically shift to maintain the correct timing.
Book a Specific Time
Use this method when you already know exactly when your doctor's appointment, haircut, or meeting is scheduled.
How to Book
From the main dashboard, simply click the Calendar icon with a checkmark at the very top of your screen.
Alternatively, you can tap the blue + Create button at the bottom of the screen and select "Personal Appointment".
Add the Details
Enter the title, date, time, and location. Before saving, you can scroll down to add any Linked Tasks that need to happen before the event.
Find Free Time
Finding a gap in your own busy schedule can be hard. Cohezy does the heavy lifting for you.
Let Cohezy Scan Your Schedule
1. Open your Personal Dashboard (labeled "My Schedule").
2. Toggle the "Find Free Time" switch at the top.
3. Adjust your scanning hours (e.g., "Find me time between 8:00 AM and 5:00 PM").
Book the Block
Cohezy will instantly scan your connected calendars and display bold green Free Time blocks where you have zero conflicts. Tap "Book It" on any green block to reserve it instantly.
Personal Reminders
Cohezy's reminders go wherever you go, giving you powerful tools to manage your tasks on the fly.
Custom Quick Snooze
When a reminder pops up on your phone, you don't want to dig through menus to delay it. Cohezy gives you quick-action snooze buttons right on the notification. You can customize your exact Short Snooze and Long Snooze default times directly in the app's Settings menu.
Smart Custom Snooze
Need to push a task to a very specific time? Tap "Custom..." on the notification and simply type what you want in plain English. Try typing or saying "4 hours", "5:00 PM", or even "July 3rd at 8 AM". Cohezy will instantly interpret what you wrote and reschedule the reminder without you ever having to open the app.
Powerful Repeat Options
Standard reminder apps often struggle with complex schedules. Cohezy includes a powerful recurrence engine that lets you set tasks for specific patterns—like the "last Friday of the month" or "every 3 weeks"—ensuring your routine never falls out of sync.
Cross-Platform Sync
Because Cohezy is cloud-based, your tasks follow you seamlessly. Create a reminder on your iPhone, and it will alert you on your Android device too. Even better: if you complete or snooze a task on one device, it instantly clears from the others, so you never have to swipe away the same alert twice.
Settings & Preferences
Customize Cohezy to match your personal planning style and social rhythm.
Account & Subscription
Access your profile details, upgrade or manage your Cohezy Pro subscription, sign out, or permanently delete your account if needed.
Calendar Connection
Securely connect or disconnect your Google Calendar. Linking a calendar is what enables Cohezy to magically scan for free time among your friends.
Search & Planning Defaults
Tell Cohezy how you typically plan so it can give you better suggestions:
- Default View: Choose how you prefer to look at calendars (Daily, List, or Trip view).
- Smart Filters: Turn on "Weekends Only" or "Everyone Free" to automatically filter your group searches.
- Social Hours: Set your default time range (e.g., 5:00 PM to 10:00 PM). This ensures the app looks for free time when you actually want to hang out, rather than suggesting a Tuesday morning for Game Night.
App Appearance
Choose your preferred theme. You can lock the app to Light or Dark mode, or set it to "Auto" to match your device's system settings.
Notifications
Control your peace and quiet. Here you can completely toggle off push notifications for activity alerts (like new chat messages or poll votes) without affecting your personal reminder alarms.